Executive AssistantATA Services, Inc.

ATA Services, Inc.


Position Title: Executive Assistant

Requisition ID Requisition ID: 2401

Location: Kaneohe, HI, US

Job Class: Clerical


Description:

ATA Services, Inc., is looking for a full-time Executive Assistant to work with our client the Hawaii State Hospital. Please review the details listed below:

Hourly Rate: $30.76

Desired start date: ASAP

Location:

Kaneohe, HI 96744

Overview:

High-level administrative support, ensuring efficient operations and effective communication. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a key liaison between executive leadership and internal/external stakeholders.

What You’ll Do:

• Manage complex calendars, schedule meetings.
• Prepare, edit, and proofread correspondence, presentations, and reports.
• Organize and archive documents, ensuring accuracy and confidentiality.
• Handle incoming communications (calls, emails, requests) and prioritize responses.
• Coordinate executive meetings, including agendas, minutes, and follow-up tasks
• Maintain office systems, including data management and filing.

Required Qualifications:

• Facilitate communication between executives and departmental teams.
• Assist with drafting internal communications and announcements.
• Serve as a professional representative of the executive’s office to internal and external stakeholders.
• Facilitate communication between executives and departmental teams.
• Assist with drafting internal communications and announcements.

Equal employment opportunity, including veterans and individuals with disabilities.

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