Executive Assistant to The ChairUniversity of Pittsburgh
Job Summary
Executive Assistant to The Chair
GSPH-Epidemiology - Pennsylvania-Pittsburgh - (26001554)
Essential Functions
Physical Effort
Assignment Category: Full-time regular
Job Classification: Staff.Executive Assistant
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: No experience required
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: 8:30 am - 5:00 pm, M-F
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
Equal employment opportunity, including veterans and individuals with disabilities.
Executive Assistant to The Chair
GSPH-Epidemiology - Pennsylvania-Pittsburgh - (26001554)
The Department of Epidemiology is a nationally recognized leader in population health research, with strengths in neighborhood health, health disparities, aging, and community-based participatory research. This role offers the chance to work alongside leading researchers and educators in a collaborative, mission-driven environment committed to improving public health and health equity.
Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
Supports the Chair of Epidemiology by managing complex scheduling, communications, and departmental coordination. Prepares meeting materials, minutes, presentations, and confidential correspondence. Assists with research activities including manuscript prep, citation management, and grant logistics. Coordinates fullcycle faculty recruitment, annual evaluations, and major departmental events. Manages speaker visits, travel, and event logistics. Maintains departmental website and newsletters. Requires strong organization, communication, discretion, and proficiency with Microsoft Office and reference tools; preferred experience in academic/research settings and web content management.
Physical Effort
Generally sedentary
Assignment Category: Full-time regular
Job Classification: Staff.Executive Assistant
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: No experience required
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: 8:30 am - 5:00 pm, M-F
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
Equal employment opportunity, including veterans and individuals with disabilities.
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