Military Hire

Records AssistantVillanova University

  • not-remote
  • full-time
  • Salary
  • Villanova, PA
Job Summary

Villanova University


Records Assistant



Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information

Posting Number:20260060V
Position Title:Records Assistant
Posting TypeStudent
Hours/week:8 to 10
Eligibility:Work study preferred but open to all students
Semester2026 Spring
Location Riley Hall
Detailed Work Schedule
Number of positions:1
Department:610-Advancement Services
Contact Name:Traci Weinstein
Contact Phone/Extension:610-519-3275
Position Summary Information

Job Description Summary:
The Advancement Services Records Assistant will perform data entry using University database applications in support of the Office of University Advancement/Advancement Services. This position will be responsible for administrative and technical tasks, specifically related to maintaining and enhancing constituent data, to maintain the highest level of data integrity. This will include but is not limited to biographical information. Specific duties are detailed as follows:
  • Performs data entry in the university database (Banner) and Salesforce by transferring data from paper, spreadsheets, and other external sources, to the database.
  • Working with Records Analyst and Director of Advancement Data Governance to update information on our constituents.
  • Will use Banner, Salesforce, Cognos, Constitiuo and other University Advancement platforms to support the department staff in various activities related to maintenance of constituent records.
  • Verifying data by using the internet for research to ensure accuracy.
  • May be asked to assist with special projects as assigned.
Requirements:
  • Must be enrolled as a Villanova Undergraduate student.
  • In person required
  • Advanced organizational and time management skills
  • Ability to set priorities for self and manage own time, effort and activities
  • Ability to participate as an active team member
  • Great attention to detail with emphasis on accuracy and understanding of data confidentiality principals is compulsory.
  • Must possess excellent written and verbal communication skills.
  • Knowledge of Banner, MS Excel, Salesforce, and other office technology is preferred but not required.
Additional Information:
Physical Demands Summary:
General office environment
Wage Rate:$10 per hour
Posting Detail Information

Closing Date (11:59pm ET):
Open Until FilledYes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a registered Villanova student?
    • Yes
    • No
  2. * Are you eligible for work study?
    • Yes
    • No
    • I don't know
  3. * What is your availability? (days and times)

    (Open Ended Question)

  4. * Have you ever worked on campus before? If “Y”, what department and semester/year?

    (Open Ended Question)

Optional Applicant Documents:

Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
Optional Documents




    Equal employment opportunity, including veterans and individuals with disabilities.

    PI282973443