Conference and Event Support SpecialistLeidos

Description

We are seeking a highly organized and detail-oriented Conference and Event Support Specialist who is responsible for the day-to-day coordination and technical support of conference rooms, meeting spaces, and event facilities. This role plays a critical part in ensuring seamless scheduling, setup, technology readiness, and customer service for both internal and external events hosted at the conference center.

 

 Primary Responsibilities:

• Provides coordination for the HQ Conference Center and support functions for the Director, including protocol responsibilities.
• Assist with planning and execution of meetings and events, including conferences, workshops, off‑sites, and client engagements.
• Supports end‑to‑end logistics, including venue scouting, site inspections, travel planning, registration, catering, A/V, décor, security, and guest services.
• Help develop and issue Requests for Proposals (RFPs) to venues and vendors; evaluate responses, negotiate terms, and finalize contracts.
• Work on budget development, forecasting, tracking, and reconciliation in alignment with financial goals.
• Work with vendors and make sure they deliver what we need, on time and within budget.
• Ensure a seamless guest experience through proactive planning, clear communication, and exceptional attention to detail.
• Collaborate with internal and external stakeholders to align event objectives, branding, and messaging.
• Utilize event management and registration platforms to streamline logistics, reporting, and attendee engagement.
• Provide guidance and coaching to junior team members or administrative staff involved in event planning.
• Conduct post-event evaluations and report on successes, issues, and recommendations for improvement.
• Responsible for all Directorate and Organization functions involving the conference center and break-out areas
• Plans and implements required security protocols for classified conferences and briefings.

 

Basic Qualifications

• Ability to obtain a TS/SCI with Polygraph clearance prior to start.
• Bachelors Degree and 4+ years of experience, or experience in lieu of a degree.
• Experience managing multiple complex events simultaneously.
• Understanding of event budgeting, cost controls, and vendor contract management.
• Excellent communication, negotiation, and problem-solving skills.
• Proficient in event management platforms (e.g., Cvent, Eventbrite, Bizzabo), Microsoft Office Suite, and project tracking tools.
• Ability to travel for on-site event support as needed.

 

Preferred Qualifications

• Experience managing events in corporate, government, or highly regulated environments.
• Deep understanding of venue contracts, catering services, and A/V production requirements.
• Familiarity with event marketing principles and tools.
• Knowledge of forecasting, workforce planning, or long-term strategic event portfolio management.
• Experience leading or mentoring a team of planners or support staff.
• Working knowledge of DEI best practices for inclusive events.

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo — because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 — and moving faster than anyone else dares.

Original Posting:

June 10, 2026

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.